Did you know that the average cost of a wedding in Canada is almost $30,000

Marrying the one you love is an incredible feeling that involves countless variables. One key thing to get right is the wedding transportation.

Planning a wedding transportation is no small task. However, you don’t want your special day to get off on the wrong foot.

So, how do you go about planning wedding transportation for your special day?

In this article, we will give you a few helpful tips and ideas on how to make sure your special day is loaded with class, beauty, and style.

Read on for details.

Determine Your Needs For The Wedding Transportation

The key to planning transportation for a wedding is to determine your needs. Start by counting the number of guests. If there are more than 50, you may need to hire multiple vehicles or an entire fleet.

Then decide if you need a vehicle for the wedding party only, or for guests too. You’ll also want to consider the type of vehicle. Think about an elegant limo for the wedding party or a shuttle for larger groups of out-of-town guests. Once you decide your needs, the actual planning will be much easier.

Communicate With Guests

When it comes to wedding transportation, communicating with your guests is key. Make sure to let them know early how they will be getting to and from the wedding. This allows your guests to plan accordingly and give you an approximate headcount for transportation. 

Share information about the time and departure location for the transport, in addition to if it is a shared or private car. You might also provide a map of the route to ensure everyone arrives stress-free and on time. If you have guests arriving from out of town, be sure to provide shuttle pick-up information direct from the airport or offer to arrange cabs as an alternative.

Guests love to be informed and feel included, so make sure to include all transportation information on the wedding invitation or website.

Set A Budget

When planning for a wedding transportation service, it is important to set a budget. Establish an overall budget for the transportation you will need for the wedding, including limousines, wedding buses for your guests, car rentals for out-of-town guests, and any other rental needs you may have.

Look for deals and discounts, and make sure to compare prices. Factor in additional costs, such as gratuity, refueling, and sanitation fees, to your budget. Divide the annual budget into monthly deposits to help you better manage the cost when planning the transportation for your wedding.

Research Transportation Options

The key to planning successful wedding transportation is to begin researching your options early. Start by making a list of potential transportation providers and research their available vehicles and pricing. Look for reputable school field trips bus rental companies that specialize in school transportation.

Read reviews, check their safety records, and ensure they are properly licensed and insured. Decide if you need multiple vehicles or only one. Keep in mind the number of passengers and any special needs that may be required.  Once you’ve narrowed your list down, contact the potential vendors to schedule a face-to-face meeting to discuss your wedding transportation needs.

Plan The Itinerary

It is important to know where and when the wedding party needs to go. Think about the number of passengers that need to be picked up and dropped off and routes to and from the wedding venue.

Don’t forget to consult with the transportation service to get travel time estimates. Make sure to leave enough time to allow for traffic and plan a few backups in case of delays. If a shuttle is needed from the accommodation to the wedding venue, plan a few pickup locations and times to ensure everyone is picked up on time.

Create an itinerary for the wedding day that includes the route and contact information for the transportation provider. After everything has been considered, guests and wedding parties alike can travel safely and comfortably from point A to point B.

Coordinate With Vendors

When coordinating with vendors, take the time to discuss the most efficient routes, and travel times associated with transporting the wedding party and guests. Get quotes from several transportation vendors. Comparing prices will help ensure you get the best deal.

Once you find a vendor that fits your budget, contact them to make sure their service is reliable. Ask them questions about the availability of the vehicles and any discounts they offer as well. Determine who will be responsible for transporting the wedding cake, flowers, decorations, and other items. Don’t forget to plan for the photographer’s professional equipment, as well as any gifts or other items.

Coordinating with vendors ensures that the correct vehicle and drivers will be available on the day. 

Plan For Special Moments

When planning wedding transportation, it is important to consider how to make special moments for the wedding guests and couple. To start, one may decide how long the trip should be and what the desired destination is. Will you have the bride and groom ride in a limousine or more creative means, such as a horse-drawn carriage?

Selecting a vehicle to suit the couple is a great way to make the trip memorable. Next, one can map out the route to the wedding venue and decide what places they would like to pass along the way to make it even more special. Couples should think about special moments like their grand entrance, the champagne toast, or first-look photos to plan for the perfect photo opportunities and ensure the transportation fits their needs.

Confirm All Transportation Arrangements With The Service Providers

Planning wedding transportation is easy and fun. Be sure to book your vendors well in advance to ensure good service; do not hesitate to ask for additional services if needed. Create a transportation plan that is affordable and efficient for your special day! Get started now and make your transportation dreams come true!

If you’re looking for more ways that will help you, then be sure to explore our blog for all of the answers to your question!